How to Use Google Forms as a Provisor Troika Manager

Automating Property Management Workflows

One of the most common questions I get from real estate professionals is how to streamline repetitive tasks without expensive software. The answer often lies in tools you're already paying for: Google Workspace.

The Setup

What you need:

Google Forms (for intake)

Google Sheets (for tracking)

Google Apps Script (for automation)

Optional: Zapier or n8n for advanced routing

The workflow:

1. Tenant/owner submits request via form

2. Form populates a master sheet

3. Script categorizes and assigns the request

4. Notifications go to the right team member

5. Status updates flow back to the requester

Why This Works

The beauty of this approach is zero software cost and infinite customization. Unlike rigid property management software, you control every aspect of the workflow.

For brokerages and property managers handling dozens of properties, this can save hours per week — and nothing falls through the cracks.